Showing posts with label Sharepoint 2010. Show all posts
Showing posts with label Sharepoint 2010. Show all posts

Saturday, June 29, 2013

Alerts Timer Job Failure SharePoint 2010

After migrating to SharePoint 2010 from MOSS 2007, we faced issues of alerts not being sent. Many users reported the issue and it was an intermittent issue. It was failing for few lists. Even if there are two lists on a site, alerts from one list are working fine, but the other list was failing to send notifications.

I checked the ULS logs and it has entries for COM exception.

Timestamp    : 6/22/2013 8:30:01 AM
Continuation : False
Process      : OWSTIMER.EXE (0x1D64)
ThreadID     : 8464
Area         : SharePoint Foundation
Category     : Alerts
EventID      : c6f5
Level        : Verbose
Message      : AlertsJob, Filter for Immediate subscription with id {2D5D9F07-D0CE-478F-BFBD-B05AE9C8D337} matched event with Id 11471939
Correlation  : aa6f068e-da75-44ff-bcb1-9ef3313dccde
Context      : {}

Timestamp    : 6/22/2013 8:30:01 AM
Continuation : False
Process      : OWSTIMER.EXE (0x1D64)
ThreadID     : 8464
Area         : SharePoint Foundation
Category     : General
EventID      : 837l
Level        : Exception
Message      : An unhandled exception occured. Watson will be invoked.
Correlation  : aa6f068e-da75-44ff-bcb1-9ef3313dccde 

Exception stack trace:
at Microsoft.SharePoint.SPGlobal.HandleComException(COMException comEx)
at Microsoft.SharePoint.Library.SPRequest.DispatchTimerJob(Int32 lJobType, Guid gVServerId, Int32 lScope, Guid gDatabaseId, String bstrDSNServer, String bstrDSNDatabase, String bstrDSNUser, String bstrDSNPassword)
at Microsoft.SharePoint.Administration.SPNativeDatabaseJobDefinition.Execute(Guid targetInstanceId)
at Microsoft.SharePoint.Administration.SPTimerJobInvokeInternal.Invoke(SPJobDefinition jd, Guid targetInstanceId, Boolean isTimerService, Int32& result)

The common thing in these errors was "it was throwing exception after applying filter for immediate subscription as highlighted above.

I first located the alert by using PowerShell script given below. I used the script for web application on which the timer job was failing.

$webs=Get-SPWebApplication <webappurl>|Get-SPSite -Limit All| Get-SPWeb -Limit All
$alert=$webs|%{$_.Alerts}|?{$_.Id -eq "<subscriptionid>"}
$alert|Select @{Name="User";Expression={$_.User.LoginName}}, List, @{Name="Url";Expression={$_.List.ParentWeb.Url}}

The script listed the "SharePoint\System" account as user. This was weird and so we verified on the site "is it really a system account subscribing the alerts?". Yes., it was "System Account."

System account cannot subscribe to alerts in SP2010. We were not sure whether it was possible in MOSS 2007. System account do not have Email ID and so we cannot subscribe to alerts using System Account. This was causing the failure of the Immediate Jobs timer job.



The timer job was failing for the lists where system account had subscription and for other lists it was working.

We removed all system account subscription on all sites in the web application and there were no failures any more.

Hope this will help others.

Sunday, May 26, 2013

Display Form returning 404 Not Found in a List created from Custom List Template

Recently one of the SharePoint site user complained that display form of a list is not working. We checked the list and everything was properly set (DefaultDisplayFormUrl ), but still it was not working. The list was created from a custom list template. The list template was based on an existing list (original list). The original list is working fine but the new created from the template was returning "404 Not Found" error.

I opened turned OFF the dialog and checked the URL it uses to launch display form. As the normal list behaves, it is first invoking the "listform.aspx" page with  query string. The "listform.aspx" page normally causes redirection to appropriate page type specified in the query string. Due to the 404, browser was not displaying the correct final URL. So I just launched the developer tools and checked the HTTP request/response cycle.

The "listform.aspx" is sending 302 for redirection but the location it was referring to the original list. As the original list does not have the new created display form of the new list. It was returning 404.

Then we removed content type ID from the query string and it was working fine. We further investigated and checked if it refers to wrong content type. It was referring to the content type available with the new list. So content type is not the issue.

Why "listform.aspx" referring to the original list?

I de-compiled the code of the "listform.aspx". The "listform.aspx" page invokes a method of ListFormWebPart. This method prepares the final display URL  based on the "DisplayFormUrl" property of content type.


The PowerShell script confirmed it that the problem is with the content type display form URL. The content type is right but it's property has wrong reference.

$web=Get-SPWeb http://
$list=$web.Lists[]
$ct=$list.ContentTypes[0];
$ct.DisplayFormUrl

We updated the DisplayFormUrl in script and it started working. Great job!!!

Monday, March 25, 2013

Lists.asmx: Method not Found


Recently we had an intermittent issues with lists.asmx. It was giving us SoapServerException as below:
Method not found: 'Microsoft.SharePoint.Utilities.SPChunkedStringBuffer Microsoft.SharePoint.SPListItemCollection.GetXmlInternal(Boolean, System.Collections.Hashtable, Boolean, Boolean)'.

The issue was occurring infrequently. We located the issue on two WFE machines.

The exception was saying "Method not found." This is little weird as how OOB dll file miss this method and what is the DLL it is referring to.

I opened the lists.asmx and found that it refers to STSSOAP.DLL.


I searched for the DLL file and we located at two different locations : 1. SharePointRootFolder\ISAPI 2. WebApplicationVirtualDirectory\_app_bin

While browsing through these directories I noted that the DLL files have different "Modified Date". We checked the other WFEs and this difference was not present there. The both files had different versions as "14.0.6024.1000" and "14.0.6122.5000". We recently had server patching and somehow this web application _app_bin folder had the old file and using it.

We replaced the DLL with latest version and the issue is resolved. :)


Thursday, October 4, 2012

Related List /Items View in SharePoint 2010

SharePoint 2010 has an enhancment to show related list views. There is pre-requisite to make it work. You should have lists with relation established using lookup columns.

Let's try it.

1. Create a custom list named "Country". We will use "Title" column. If you want to add any new columns, you can do so.

2. Create one more list named "City". Create the columns as shown below. The "Country" must be a lookup column to "Country" list.

3. Add some city information to the list.

4. Right-click on any city and click "Open in New tab/Window". This way it will launch the display form in browser window. This will make "Site Actions" menu available. The "Site Actions" menu is not available in dialog. Click "Site Actions" -> Edit Page.

Click inside the existing web part zone. The ribbon starts presenting "Page Tools" tab. It has a button "Related List". Click it. It shows the all related list. In our case, it is city.

5. Click on the related List "City". It added a related items view as shown below. It will only show cities for the selected country. i.e. the country for which display form is shown.

6. Do not forget to click "Stop Editing" in the "Page" tab of ribbon. This actually saves the page with changes.

7. User can add items to the related list using related items web part. Click the "Add new item" link and it starts showing add new item form page for the "City" list. You can add item here. If the Country display form (View Properties) is being preseneted for "India", still you can add item for "Japan" from this screen. Be careful.


8. You can change the view of related list items. You can add/ remove column from the view using "Edit the current view" link or selected the appropriate view from the drop-down.

9. Edit the current view, after saving view changes takes back to the display form which will show nothing. So close the browser tab/window and reopen. You can see the changes.

Using SPD 2010:

1. Create a new view "DetailedView" for Country list. The view must be same as All Items view.
2. Check-out the page in SharePoint Designer 2010. To accomplish this, open the list using All Files option in SPD 2010.
3. Right-click the page and click on "Edit in Advanced mode".
4. In "Design" view, click inside the available web part zone. Put the cursor at a location where you want to add the related list items web part.
5. Click "Insert" tab in ribbon and it has a button called "Related Item View". This button presents all related lists as shown below.

6. Click the "City:Country" and it adds the related items view on the page as below. Save the page and check -in
7. The view page on browser refresh starts showing a new column as shown below to select an item and the related items are shown for the selected item. Selected item has dark black arrow icon.
 


I will suggest to use browser based method as it will avoid the un-ghosting of the page. But if you would like to customize the XSL of related items web part, better to use SharePoint Designer.

Sunday, September 23, 2012

List the "vti_" properties using PowerShell

Every file/document in SharePoint possess some meta-info. It is stored in hashtable presented by SPFile.Properties property. Most of the properties start with "vti_". We cannot write the "vti_" properties as they are read-only.

But we can use this property-bag store custom meta-property for the file. We can manage the custom properties using below method:
  • SPFile.AddProperty
  • SPFile.SetProperty
  • SPFile.GetProperty

SPFile.CustomizedPageStatus property determines the customization status of wiki page or page layout using below properties.
  • vti_setuppath
  • vti_hasdefaultcontent
Different SharePoint objects has the hashtable based property to store these kind of properties. e.g SPWeb.AllProperties. SPWeb.AllProperties["__PagesListId"] stores the GUID value of "Pages" library created on activating publishing feature.

Changing the UIVersion of migrated sites automatically updates the master page to appropriate UIVersion. This is possible because of the SPWeb.AllProperties. It stores the master page details related to each UIVersion.

PowerShell script to list the "vti_" properties of a file.

$web=Get-SPWeb <webSite URL >
$list=$web.Lists["Site Pages"]
foreach($item in $list.Items)
{
    $item.File.Name
    Write-Host "**********"
    foreach($key in $item.File.Properties.Keys)
    {
        Write-Host $key "=" $item.File.Properties[$key]
    }
    Write-Host "------------------*****---------------------------"
}

PowerShell script to list "vti_" properties of web site.

$web=Get-SPWeb <webSite URL >
foreach($key in $web.AllProperties.Keys)
{
     Write-Host $key "=" $web.AllProperties[$key]
}

Have a look!

Saturday, July 7, 2012

Missing IIS_WPG group on SharePoint 2010 server

If you have came across this TechNet link, you will find that the SP 2010 setup user account should be present in IIS_WPG group. We faced some issue for which we were investigating the account permissions and their group memberships.

On our servers we found that there is no IIS_WPG group. Initially I thought this can be the cause of issue. But I also noted that there is IIS_IUSRS group. I never paid attention to this group or never came across any such group in the context of Web development.

I googled for IIS_WPG and IIS_IUSRS keywords. I found a good link explaining the difference of these group. IIS_WPG is replaced by IIS_IUSRS group in IIS 7. Our servers are Window 2008 based and so our systems have the IIS 7.

IIS_WPG group is specific to earlier versions of IIS.

So if you find similar discrepancy in SharePoint systems, do not panic. Check for availability of IIS_IUSRS group.

Friday, June 15, 2012

Insert Picture From SharePoint is disabled in CEWP

Recently I came across a scenario in which the user was using content editor web part (CEWP) and using the Rich Text Editor ribbon of SharePoint 2010 to format the content. The user noted that "Insert Picture From SharePoint" option is disabled on a page.



I started investigating and came across MSDN Forum where it is mentioned that activating a publishing feature will resolve the issue. The site must be in publishing context. In our case, the site has the publishing feature activated.

We tried creating various kind of pages (Wiki Page, Web Part Page and Publishing Page). The option was enabled for every kind of page on the same site.

The option was disabled for only one page i.e. default.aspx. The page resides at the site root. I created a web part page in "Site Pages" and verified the option is enabled for the page. I opened the site in SharePoint Designer 2010. I moved the page to the site root. Again, I browsed for the page in edit mode and verified the option, it was disabled.

The page at site root does not belong to any library and has no associated content type for it. The page has few content management features disabled such as "Versioning", "Edit Properties". This is because the page was not child of any library (an orphan page or the parent is site).

Publishing feature has a strong bond with content management features. As the page do not have content management features available, it was not able to take advantage of the publishing context also. That's the reason, it was showing "Insert Picture From SharePoint" in disabled state.

This is not only this option, it also disables capabilities to cut, copy, paste in the Rich Text Editor.

Wednesday, June 13, 2012

Content Editor Web Part duplicating content

Today I received a request mentioning that Content Editor Web Part is duplicating the content. The user was adding clock object prepared in Adobe Flash. This clock was being duplicated whenever the user is editing the web part.

I checked the content editor web part. It has got too many "<embed>" tag. The tags were being duplicated. The clock was being rendered using some JavaScript method. We inspected the method. The method was using "document.write" to add the "<embed>" tag.

Content editor web part renders its HTML/JavaScript content on its canvas. So document.write was adding "<embed>" tag on every "Save" for the web part. So every edit action for the web part was adding "<embed>" tag causing duplicate clocks (content).

We resolved the issue by creating separate content file for Content Editor Web Part. The content file is linked to the Content Editor Web part. As the "document.write" is moved to separate file, for every request the file is read and parsed for render. "document.write" do not append content in the file. So it has no duplication of content.

Always use separate content file whenever we have a content which includes "document.write" in JavaScript.

More Reference(s):

Wednesday, May 23, 2012

SPDocumentLibrary.CheckedOutFiles? A Common Misunderstanding

What is a checked out file?
Any file which locked for changes...so the changes are not visible to the other users. In SharePoint, we have a option to check out a file.
Go to the library, open a file's ECB (Edit Control Block) menu options and clik "Check Out" menu item.

So any file, which is checked out this way, is a checked out file. Isn't it? Yes, it is checked out file.

Now, try this.
Write a small console application, which will display count of SPDocumentLibrary.CheckedOutFiles. In case of SharePoint 2010, a small PowerShell script will do.

Execute the utility and note down the count of Checked Out files. Go to a document library and check out one file. Re-execute the utility and read the count...It does not change.Try again with two-three files. It does not change the count of SPDocuemntLibrary.CheckedOutFiles.

Why?
 MSDN describes "SPDocumentLibrary.CheckedOutFiles" as "the collection of files that are uploaded to the document library but are not checked in."

If the document library requires check out before editing any file and you upload a file to this library...the file will added in a checked out state. The file does not have a checked in version available. The file will not be visible to any one before check in.

SPDocumentLibrary.CheckedOutFiles represent the collection of files, which do not have a checked in version.

"Requires Check out" setting is available in "Version Settings" of library.

Can we override Check out of these files from Object Model?
SPDocumentLibrary.CheckedOutFiles is a collection of SPCheckedOutFile objects. SPCheckedOutFile does not derive from any class. SPCheckedOutFile does not have any member to check in the file.

SPCheckedOutFile has a property "ListItemId". If we exploit it to retrieve SPFile object, then we can check in the file. SPFile has a method "CheckIn". Code must be executed with the credentials of the user who has the ownership of these files. As the files are not visible to others, code with other user credentials fails to retrieve the SPFile object for these files.

SPCheckedOutFile type has a method "TakeOverCheckOut". If we use this method, you will have the file ownership and then we can retrieve the SPFile object for check in purpose.

Can we override check out of these files from UI?
These files are only visible to the user who has uploaded the files. Then how to override the check out for these files.
Go to the library settings, you will see a link "Manage Checked Out Files" in "Permissions and Management" category. MOSS 2007 and SharePoint 2010 has different versions of the link text as  follows.
MOSS 2007:
SPS 2010:
SharePoint 2010 corrected the confusing text.

So click on this link, and you can see the files which do not have checked in version. The UI provide the option to take the ownership of these files. Take the ownership of this files and from library view, you can check in/ delete the files. Taking ownership of these files, makes the files visible to you only and other users can not see the files.

Files checked out which have checked in version
Any file which is explictly checked out from the library...is visible to all with check out status. It can be retrieved as SPFile object. SPFile has properties to read the details of check out. These details are also presented in UI.

SPFile.CheckOutStatus property indicates whether the file is checked out or not. There are other members of SPFile which gives details about check out. e.g.CheckedOutBy, CheckedOutDate etc.

As the files are visible to all, we can easily override the check out of these files from UI or Object Model code.

To summarize
SPDocumentLibrary.CheckedOutFiles represents files which does not have checked version. This property does not count the files, which are explictly checked out. This property should not be used to report the number of checked out files.

Use loop in object model and count the files with CheckedOutStatus turned ON.  Then add the count of SPDocumentLibrary.CheckedOutFiles.

In UI, create a view of checked files, note the count of files. Visit "Manage Checked out files" link in library settings, count the files. Add the counts of these files.

Tuesday, May 8, 2012

Home page of Wiki Page Library / Site

SPFolder class has a "WelcomePage" property. This property is used to set home page for a site / a library or a folder. How to do use it in PowerShell?

1. To set site home page.

$web=Get-SPWeb {webUrl} #remove curly braces
$web.RootFolder.WelcomePage="default.aspx" #change to appropriate value
$web.RootFolder.Update()

2.To set a default page for Wiki Page Library. If clicking on "Wiki Page Libray" in quick launch menu or in all site contents directly opens a page in the library instead of showing the library pages, execute below script. It will start showing all pages.

$web=Get-SPWeb {webUrl} #remove curly braces
$list=$web.Lists[{Wiki Library Name}] #curly braces must be removed.
$list.RootFolder.WelcomePage="Forms/AllPages.aspx"
$list.RootFolder.Update()

Saturday, May 5, 2012

List Settings Error 0x80070024

Recently we faced a problem accessing "List Settings". The error said "The attempted operation is prohibited because it exceeds the list view threshold enforced by the administrator. 0x80070024." The List Settings page was working fine in the other site collections.

We created one custom list with one item. The list has the same issue even though it has single item.

We found an entry in ULS Logs saying "big list, slow query operation" The log has mentioned the List GUID which is being queried. I wrote a Powershell to find the list. The list is hidden "Workflows" document library. I tried the document library URL in browser, it returned me "404 Not found". One of my colleague used the list guid with _layouts/listedit.aspx(application page List Settings refer) and it did show us the Library settings. We verified the library settings but it did not helped.

I wrote a PowerShell to find the number of items in the list and it returned 0. So there are no items but still it is causing the issue. We were clueless about the behavior. I wrote the below PowerShell script, executed it, and there were no errors on hitting the "List Settings".

$web=Get-SPWeb [webUrl]  #remove the square bracckets here
$list=$web.Lists["Workflows"]  #Keep the square brackets in this line.
$list.EnableThrottling=$false
$list.Update()

For the time being, we used this solution. I am investigating the cause for the issue. The "Workflows" document library is used to store the site level workflows. The library is created by SharePoint Designer (SPD) on first ever SPD workflow creation in the site.

Visit again, for the updates!
[Update 05/08/2012: I found that the "Workflows" library reports -1 in ItemCount. As such, no list or library should report ItemCount as a negative number. As mentioned in this post, Microsoft has accepted that MOSS 2007 has the issue of negative ItemCount. The site, we are referring to, is a migrated site. So the library was reporting negative ItemCount. Negative item count is a cause for failure of indexing operation. If indexing fails, queries perform slow. It was causing the throttle issue even though the "Workflows" library is empty.

Resolution: If the "Workflows" library is empty, delete it. SharePoint Designer will recreate the library on SPD workflow creation. If the library is not empty, then there will be no issue as ItemCount will always report positive number.

The issue may occur only in migrated sites hoping that Microsoft has taken care of the issue in SharePoint 2010.]

Sunday, April 29, 2012

Missing "Manage Permissions" in Document Library

While working on a site, I encountered a document library where it was showing fewer menus in Edit Control Block (EBC) (also referred as List Item Menu). I noticed there is absence of "Manage Permissions" menu. It was a clear indication that document library has been broken. I tried to figure it out looking at the list schema, field schemas, views etc. but of no use.

"Manage Permissions" is the essential menu item to manage the item level permissions. Client was also interested in it.

The document library was the only one which was misbehaving in the site.

After looking at various options, I realized that we can provide "Manage Permissions" link using Custom Action.

SharePoint Designer 2010 has made it very easy to create Custom Action. Custom Actions can be created to display the new/edit or display form, to initiate a workflow or to navigate to a url. Custom Actions also support URL tokens such as {ListId}. I just observed the "Manage Permissions" link in other document libraries and analyzed the URL with query string parameters.

"Manage Permissions" navigate to : _layouts/user.aspx (application page)
Query string comprises of obj (it has list id/GUID, item id and entity category), and list (it has list GUID).

URL looks like as below:
http://server/<weburl>/_layouts/user.aspx?obj=<list Id>,<item id>, LISTITEM&List=<list id>

Custom Actions support various URL tokens. I referred the below URL tokens.
  1. {ListId} --List Guid
  2. {ItemId} -- Item Guid
My URL for custom action :

http://server/<weburl>/_layouts/user.aspx?obj={ListId},{ItemId},LISTITEM&List={ListId}

That's it! I named my custom action as "Manage Permissions". This is just a workaround. We will investiagate the reason behind misbehave and update the post.

Thursday, April 26, 2012

Filterable Multi-valued PeopelPicker Column using PowerShell

Recently I came across an error while filtering the multi-valued PeoplePicker column. The error reads "Cannot show the value of filter. The field may not be filterable, or the number of items returned exceeds the list view threshold enforced by the administrator." There are only four values in the column, surely it has no rleation to the list view threshold value.

Internally, SharePoint server uses "_layouts/filter.aspx" application page for filter values which are presented in an iFrame. I checked the ULS logs and copied the Request URL with filter.aspx. I pasted it in browser and hit "Enter". It returned no result.

What is multi-valued field?
The field which allows more than one values or which allows multiple selections. The multi-valued fileds are non-sortable, non-filterable. Multi-valued fields cannot be indexed.

Fix:
This behavior can be overridden. Every field has an associated schema. Multi-valued fields are marked as "Sortable =false" in the schema for performance reasons. Note: Apply the workaround wherever it is unavoidable.

If we mark the multi-valued PeoplePicker as "Sortable=true", the column turns filterable/ sortable. This can be achieved using SharePoint Server Object Model or using Windows PowerShell (I love it).

PowerShell Script to mark the column as Sortable:

$web=Get-SPWeb <weburl>
$list=$web.Lists[<list title>]
$field=$list.Fields[<field title>]
$strSchema=$field.SchemaXml
$str=Schema$strSchema.Replace("Sortable=`"FALSE`"","Sortable=`"true`"")
$field.SchemaXml = $strSchema
[Update: I noticed that multi-valued "person or group" coulmn in other web application was showing filter choices even though "Sortable=false". Googling did not help. I checked at various levels and found that "Online Presence" setting causes this error. If Online presence setting is turned OFF, SP 2010 starts showing this error for multi-valued columns when tried to filter. So turn it ON, and...no error, filter choices are shown back. The Online Presence setting is available in Web applications's General Settings.]

Sunday, April 8, 2012

Powershell to find site collections with specific feature activated

This is a one liner Powershell to find site collections which have the specific feature activated. See the below example, it display URLs of site collections where "SharePoint Publishing Infrastructure" feature is activated. The "PublishingSite" is the name of publishing infrastructure feature.

Get-SPSite -Limit All| Where-Object {(Get-SPFeature "PublishingSite" -ErrorAction SilentlyContinue -Site $_.Url) -ne $null } | Select Url

So the format is

Get-SPSite -Limit All | Where-Object { (Get-SPFeature <Feature Name> -ErrorAction SilentlyContinue -Site $_.Url) -ne $null } | Select Url

Note that it will only check for site collection scoped features. The above Powershell can be modified for web scoped features as below.

Get-SPSite -Limit All| Get-SPWeb -Limit All | Where-Object { (Get-SPFeature <Feature Name> -ErrorAction SilentlyContinue -Web $_.Url) -ne $null } | Select Url

e.g. To check Publishing feature activation status at web scope, it will look like as below. "PublishingWeb" is a web scoped feature.

Get-SPSite -Limit All| Get-SPWeb -Limit All | Where-Object { (Get-SPFeature "PublishingWeb" -ErrorAction SilentlyContinue -Web $_.Url) -ne $null } | Select Url

This powershell block can be extended for web application/Farm scoped features also.

Friday, December 2, 2011

Information Architecture and Faceted Navigation in SharePoint 2010

SharePoint 2010 has new features included (such as Taxonomy, Document Sets) and search improvements (such as Refiners). This has brought in a whole lot of changes to the thought process related to information architecture.

In MOSS 2007, we dealt with a linear guided navigation. SPS2010 improvements and new features introduced faceted navigation. It is also referred as faceted search or (free form) guided navigation. The faceted search presents users with a list of relevant suggestions for refining the search results by document type, site, author, modified date, tags etc.

Information architecture is the key in designing the content management systems, knowledge management portals, e-Commerce sites and so on. Consider below points while deciding on Information architecture.

• Content Roll up: Using Content Query web part, relevant and related content can be made available on content pages, document set welcome pages etc. Content Query web part has few improvements related to managed metadata (taxonomy) columns. Read here what’s new in content query web part.
• Refiners: This is a key to faceted search. The refinement web part can be used to narrow the search results.
• Extensibility of Search Web part: SPS 2010 has search web parts which can be extended. In MOSS 2007, these web parts are sealed. Scenario based search functionality can be extended and used on various pages, document set pages.

I have listed here few of the points. There are many features in SPS 2010 which we can exploit for the better information architecture and good navigation providing better user experience.
Few links about faceted search and information architecture.
Building Information Architecture in SPS 2010
Faceted Navigation
How Microsoft is leveraging the features in Infopedia and Microsoft Academy Mobile
Case Study: Microsoft Infopedia

Tuesday, August 2, 2011

SharePoint: Site Columns and Content Types

There are various posts on the internet describing the site columns and content types. In this post I am co-relating these with concepts of objects and classes. This will help the developer visualize these concepts differently.

Content and Object

Object has data. Class provides the set of attributes to detail the object instances.

Content is data. Content has two categories: Structured and Unstructured.

Content comprises of documents and list items. Content does not include list or library itself. List or library helps user to organize the content.

Structured content is the one which separates its storage from its display. e.g. List Items can be sorted/filtered and viewed in List web part or data row in a SQL data table.

Unstructured content is the one which cannot be viewed separately the format in which they are stored. e.g. Word document cannot be viewed without the MS Office Word.

Content type provides the set of attributes to define the metadata about content. The attributes are provided in the form of columns/fields in the list or at the site level.

Site Column

When the column is defined at site level, it is a site column. The site column is reusable across all lists and libraries in the site.

This is very similar to have property declared in an interface and will be available across all objects implementing the interface.

Content Type

Content type is a set of site columns. The site column helps in describing the content. The content type can be used across the lists and libraries in the site.

This is just like a complex data type. The data types/ classes has properties to describe the object.

Wednesday, April 13, 2011

Document Library Creation with Specific Document Template Using Server Object Model

Introduction: There is no way in SharePoint UI to create a document library with blank Excel/PowerPoint document template. But it is possible to create a document library with such document templates programmatically.

Technicalities:
I will first take you through the classes involved in development.


  • SPListCollection

  • SPListTemplateType

  • SPListTemplate

  • SPDocTemplate


SPListCollection has Add method with 7 overloads. Look for the method signatures here.



We will concentrate on the following signature:



public virtual Guid Add(
string title, //Title for the library
string description,//Description about the library
SPListTemplate template,//The list template. We are interested in Document Library.
SPDocTemplate documentTemplate //The document template for library.e.g. Excel, Word or Powerpoint etc.
)

SPListTemplateType is a enumeration. The enumeration has underlying integer values which match the Type attribute of ListTemplate element. Please visit here for details.


SPListTemplate represents the list definition or list template for the list. The list definition/template has the views and fields defined. SPWeb.ListTemplates returns the list definitions for the web site. SPSite.GetCustomListTemplates method returns the list template collection for the site collection. More details.



SPDocTemplate represents the document template. Whenever we create a document library, it is created by using blank Word Document template. There are many document templates available in SharePoint 2010 OOB. The document templates have IDs. The ID is used to filter the document template collection presented by SPWeb.DocTemplates property. Document Template IDs list follows:












Document Template IDDescription
101A blank Microsoft Word 97-2003 document.
103A blank Microsoft Excel 97-2003 document.
104A blank Microsoft PowerPoint 97-2003 document.
105A blank Microsoft basic page ASPX document.
106A blank Microsoft Web Part Page ASPX document.
111A basic Microsoft OneNote 2010 Notebook.
121A blank Microsoft Word document.
122A blank Microsoft Excel document.
123A blank Microsoft PowerPoint document.


Code:

using (SPSite site = new SPSite(serverUrl)) {
using (SPWeb web = site.OpenWeb()) {
SPListTemplate lstTemplate = web.ListTemplates["Document Library"];
SPDocTemplate docTemplate =(from SPDocTemplate dt in web.DocTemplates
where dt.Type == 122
select dt).FirstOrDefault();
Guid newLibID =
web.Lists.Add("Expense Claims", "Excel Expenses", lstTemplate, docTemplate);
SPDocumentLibrary newLib = web.Lists[newLibID] as SPDocumentLibrary;
newLib.OnQuickLaunch = true;
newLib.Update();
}
}



The code is for console application.(I know you are aware, just for clarity).

Saturday, June 12, 2010

Visibility Of Quick Launch Bar in Web Part Page of SP2010

Introduction:
Web part pages are usually have only web part zones for web parts. They lack the quick launch navigation bar.
In MOSS 2007, it was easy to have web part pages with quick launch by tweaking few lines in the page.

Team Site:
I used the same technique to show quick launch in web part page of SP Server 2010 publishing portal site. But it did not work for me. I googled for the same but was helpless.



While working on some other site collection with a team site, I created a web part page & I found few additional CSS statements blocking the visibility of quick launch. I modified the line & wow, it worked there. I detailed the steps below for the same.
Step I:
Open the web part page in SharePoint Designer 2010. Comment the following lines.




Step II:
Scroll up & locate the below shown lines.

Modify the line and set the display to ‘block’.



That’s it. It worked for me.


Publishing Portal:
Then I used same technique at the publishing portal. But it did not work there. Again, I googled specific to Publishing Portal and again without relevant search results.



Then I started going through the page source and found that the CSS line, which I modified, is inside a VersionedContentPlaceHolder with an ID as “WebPartPageHideQLStyles”.



I just commented it and it worked for me.

Saturday, April 10, 2010

SharePoint 2010 - Silverlight Client Object Model

Introduction:

Recently, I worked on a project based on SharePoint 2010 Beta. While providing solution to client, we came across Silverlight Client Object Model (OM). Microsoft SharePoint Foundation 2010 has it as part of new Client API.


As it is new to us, few questions come to our mind: How to use it? What are the basic steps to make it work? What objects, properties and methods available for use? We dig out the answer for the same & made use of it in our project successfully. I’m not the only one to have such questions, hence this post. Hope this will help others also.


Silverlight Client OM helps us develop client-side solutions. To use Silverlight Client OM, one needs to refer two DLL files (assemblies) in the application: Microsoft.SharePoint.Client.Silverlight.dll and Microsoft.SharePoint.Client.Silverlight.Runtime.dll. The assemblies are located on SharePoint Server machine at “C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\LAYOUTS\ClientBin” folder.


To start coding, one must add “using” statement for Microsoft.SharePoint.Client namespace. This core namespace provides types and members for working with SharePoint site-collection, sites, list data, and security. The Client API does not provide any admin objects or objects with scope higher than site collection.


All client objects inherit Microsoft.SharePoint.Client.ClientObject class & collections are inherited from Microsoft.SharePoint.Client.ClientObjectCollection class.

Client Object and Value Object:

All types, inheriting from ClientObject class, are referred as client objects whereas types, inheriting from ClientValueObject class, are value objects. Value objects have only properties & no methods. Do not conflict with Value Type concept of .NET Framework.

Scalar Property:

Property, returning value object is referred as scalar property.

Frequently Used Types:



All these types belong to “Microsoft.SharePoint.Client” namespace. “ClientContext” is the central object to gain access to Client OM.

Initializing Client Context:

ClientContext object requires the URL of site as a parameter to the constructor.


e.g. ClientContext context=new ClientContext(“http://www.somesite.com/”);


Silverlight web part when host the Silverlight application, they pass the URL of site as a initialization parameter (InitParams) to the application.


Properties of ClientContext:





PropertyDescription
SiteRetrieves site-collection associated with current context
WebRetrieves context specific site.
CurrentStatic property representing current context object.


By using these properties, one can access client objects up to the site-collection level.

Methods of ClientContext:
Below are the three important methods of ClientContext.




MethodDescription
LoadUsed to load the query for the action.
LoadQueryUsed to load the LinQ query & to perform queryable load. (see below)
ExecuteQueryAsyncUsed to send the query to the server. This is an asynchronous operation.



Client Objects do not have associated data until data retrieval is performed. Data retrieval is done using the Load & Execute methods of ClientContext. Data retrieval can be executed in two ways: In-place load & queryable load.


Queryable load uses “LoadQuery” method of context object & returns enumerable generic collection. It means, retrieved data goes to result collection. It does not load the data in the object itself.


In-place load uses “Load” method of context & loads data to client objects. That means, retrieved data will be loaded to client objects.


LinQ has two forms of data projection syntax: query syntax & method syntax. “LoadQuery” should be used when using query syntax. For method syntax, either of the load methods works. LinQ in Client OM is LinQ-to-Object.


Once the query is loaded to the context, use ExecuteQueryAsync method to send the action query to server to get data. ExecuteQueryAsync has two parameters as delegate objects: ClientRequestSucceededEventHandler & ClientRequestFailedEventHandler.

ClientRequestSucceededEventHandler specifies the method to be executed after successful completion of ExecuteQueryAsync whereas ClientRequestFailedEventHandler invokes method on failure of query execution.

Steps for Data Retrieval

1. Get ClientContext object.
2. Specify the object to retrieve data using object model.
3. Load the object either using in-place load or queryable load.
4. Execute the query.
5. Write code to process object in a method which will execute after successful invocation query.

Data Retrieval Example:




using System;
using Microsoft.SharePoint.Client;

namespace Example.Silverlight.ClientOM
{
ClientContext context;
Web site;

public MainPage()
{
InitializeComponent();
}

private void Button_Click(object sender, RoutedEventArgs e)
{
context = ClientContext.Current;
site = context.Web;

context.Load(site,website=>website.Title);

context.ExecuteQueryAsync(OnSuccess, null);
}
private void OnSuccess(object sender, ClientRequestSucceededEventArgs e)
{
MessageBox.Show(“Site Title:”+site.Title);
}
}



I know that this post requires few more examples. But due to time-constraint it is not possible. I'll update the post with few more samples and updates in few days. So visit again!!!